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With limited access to my email

Seven Examples of Professional Out of Office Message Autoresponder

When you need to step away from the office and won’t be in touch with your email correspondents, or if you are going on vacation and don’t plan on checking your email messages very often, you’ll probably want to create an out-of-office/email autoresponser email message to let your colleagues, friends, clients, and family know that you are currently unavailable but will be back soon. Having an out of office message is especially important if you have put a lot of effort into building an email list and possibly a drip campaign. Such users would expect you to be prompt with communications, so whenever you’re not in the office, make sure you keep your subscribers in the loop

This is the polite and the professional thing to do. Not only that, but having an out of office message becomes essential if you are engaged in an email marketing campaign, where the personal touch and ready response are paramount, along with vpn protection according to VPNFinder. An auto-response is so commonplace nowadays that most people take them for granted, and expect them. This auto responder feature is also available in G Suite where most of the individuals can make use of it. Now-a-days, G Suite is ruling the business sector with its wonderful features and also budget friendly methods with various offers on G Suite. Before going to set the responder mails, check for the below templates for professional emails.

Senga Engineering, a machine shop specialized in CNC precision machining, is an expert in sending professional out of office autoresponder email messages. In this article, you will learn how to do the same.

What are autoresponder email messages?

There are some basic things that a professional and informative auto-response email message should contain; otherwise they are just confusing dither that waste your time and time of your correspondents. A good auto-response should always include:

The length of time you will be gone, unless it’s for less than 24 hours.

Provide a contact person, in case those trying to reach you have urgent business they need to transact immediately.

When you will be back. This is something many people always forget to include — it makes it hard for others to reach you, or for you to reach them, in a timely manner.

An auto-response message is normally not an excuse for too much humor or sarcasm. That is because it is automatic (a little like when you buy instagram likes) — it will not only go to your intimate friends, who might appreciate a gross joke, but to clients and professionals, who neither understand nor appreciate scatalogical or insulting references. Since you’re not there to respond to the inquiring party, the least you can do is be concise and courteous in your autoreply,” says Igor Kholkin, founder of Los Angeles SEO agency Avidon Marketing Group. So make sure your auto-response email messages are always phrased in the highest professional manner, giving brief but full information on who to contact while you’re gone and when exactly you’ll be back in touch.

The Kind of Messages You Shouldn’t Send:

Business communications—even when you are away from the office should be professional. Here is what you shouldn’t send….

“I am currently out of the office and probably out-of-my-mind drunk. Enjoy your workweek”

—-> Yikes!

The individual that created this out of office email message clearly needs some email etiquette training or read books on effective business communication.

7 Professional Out of Office Autoresponder Email Messages

If you can’t seem to write one yourself, here are seven free templates to choose from, originally produced at this source :

Example 1:

[Your Greeting] Thank you for your email. Your message is important to (Us/Me) and (I/We) will respond as soon as possible.

Thanks!
[Your Name]

Example 2:

I will be out of the office from (Starting date) until (End date).
If you need immediate assistance please contact (Contact Person).

Respectful Regards,
[Your Name]

Example 3:

I will be out of the office starting (Starting Date) through (End Date) returning(Date of Return).

If you need immediate assistance during my absence, please contact (Contacts Name) at (Contacts Email Address). Otherwise I will respond to your emails as soon as possible upon my return.

Kindest Regards,
[Your Name]

Example 4:

I will be away from (Date) until (Return Date). For urgent matters, you can contact (Contact Person).

With Regards,
[Your Name]

Example 5:

[Your Greeting] I will be out of the office this week. If you need immediate assistance while I’m away, please email (Contact Email Address).

Respectfully,
[Your Name]

Example 6:

[Your Greeting] Thank you for your message. I am currently out of the office, with no email access. I will be returning on (Date of Return).

If you need immediate assistance before then, you may reach me at my mobile – (Mobile Number).

Sincerely,
[Your Name]

Example 7:

[Your Greeting] Thanks for the email!. I’m currently out of my office and will be back at (Date of Return). I will have very limited or no access to my email.

For immediate assistance please contact me on my cell phone at (your cell phone number).

Kind Regards,
[Your Name]

Instructions for Setting up Autoresponder Email Messages using 4 of the Most Popular Email Clients

  • Microsoft Outlook – “Out of Office” notification instructions
  • Gmail – instructions for setting up an autoresponder with Gmail
  • Yahoo Mail – instructions for setting up an autoresponder with Yahoo Mail
  • Outlook.com – instructions for setting up their autoresponder with Outlook.com

Dressing up Your Email Communications..While You’re Away

While you’re away on vacation, you don’t have to use the standard and boring out of office templates.

One of the best small business resources that you can use to dress up your out of office communications is Wisestamp for Business ….and in a matter of minutes .

With Wisestamp , you can easily turn your out out of office emails into a marketing asset .

Here’s what you will need to do:

1. Create your email signature with Wisestamp . Here is a step by step guide that you can use to do so.

2. After you have created your email signature, Hit Control + A to copy it.

3. Head over to your vacation message template, and Hit Control + C to paste your signature into your out of office notification.

This way, when someone contacts you while you’re on vacay, they can still:

  • Check out your social media profiles and networks
  • Check out a recent blog post that you have written
  • Download a freebie or incentive that you are giving away (granted that you add a link to your email signature in Wisestamp )

Here’s an example of one that I created in Gmail:

Branded Out Of Office Notification Example

If you enjoyed this blog post, I would love for you to share it with your friends on Facebook and Twitter. Cheers!

MAILBIRD BLOG

Posted by Christin on January 4, 2019

Christin
Marketing Manager

PR & Media Relations Supporting the team by communicating Mailbird and its great features to existing and potential users and media.

Published on January 4, 2019

Let’s be honest, the last thing on your mind before vacation is putting up an auto-responder email. Half the time, your out of office message is probably an “Oh crap!” moment after you’ve already left the office.

Even though you might be soaking up the sun on the beach or tearing up the slopes, your coworkers, customers, and other business associates are still in the office and may not know that you’re unavailable. Failing to tell people that you’re out of the office could come back to bite you, especially if they’re expecting a prompt response.

Before heading out on that much needed time off, it’s imperative that you set an out of office reply to let senders know you’re gone. If you’re feeling stumped, we’ve crafted 7 out of office message samples to inspire you. Check them out below!

1. Out Of Office Message – Basic Example Template

Thank you for your email. I will be out of the office from mm/dd to mm/dd and will have limited access to email / will not have access to email. If this is urgent, please contact [NAME] at [EMAIL] or [PHONE]. I will do my best to respond promptly to your email when I return on mm/dd.

We don’t always have time to be clever or creative… and that’s okay! At its core, a vacation responder email simply needs to inform the sender that you are out of the office and when to expect a response.

The elements of a great out of office reply are 1) how long you will be gone, 2) when you will return, and 3) who to contact if it’s urgent.

2. Lead Generation

Have you ever thought of an out of office message as a lead generation tool? Well, you should now! It’s easy enough to highlight an opportunity to collect leads in your vacation responder. Just add a little flair to the end of the message and start raking in the leads!

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Hello and thanks for your email. I’m currently out of the office until mm/dd with limited / no access to email. If your request is urgent, please contact [NAME] at [EMAIL or PHONE].

In the mean time, did you know we have a weekly / monthly newsletter? Yep, you heard that right! A weekly dose of all your favorite [COMPANY] content sent right to your inbox. To ensure you don’t miss out on all the good stuff, sign up for our newsletter here.

I’ll be sure to get back to you when I return on mm/dd.

Aside from newsletter sign ups, you could use this opportunity to encourage webinar attendance, sign ups for an online course, whitepaper downloads, or any other lead generation tactic your sales and marketing team implements.

3. Content Promotion

If generating leads is not a key strategy of your sales or marketing efforts, you could also use your out of office message to get more eyeballs on your content. Add a little value to your email by linking to an interesting online resource your company has developed.

Thanks for your email. I am out of the office right now and will not return until mm/dd. Fortunately for you, our resources never take time off and we’ve got this awesome ebook / whitepaper / infographic on [TITLE] that I think you would enjoy.

I’ll get back to you as soon as I get back into the office.

Stay on top of your Inbox even after your vacation.

4. Traffic Driving Out Of Office Message Template

Thanks for reaching out. Unfortunately, I’m out of the office from mm/dd to mm/dd with limited / no access to email. If your question can wait, I’ll be responding to the emails I missed when I return on [DAY]. If not, contact [NAME] at [EMAIL] or [PHONE] and he/she will take care of you.

Did you email me about [SERVICE YOU PROVIDE]? Great! Read what our customers are saying about how awesome their experience has been. (Link to customer testimonials or case studies)

I’ll get back to you as soon as I can.

Maybe you don’t have any content to promote or you simply want to drive traffic to your website using an out of office reply. Great! A vacation responder is an awesome way to do that. Depending on the page you link to, your message might be different, but here’s an example.

5. Networking or New Business

As much as we’d like it to be, not every away message is for a vacation. Sometimes, you need an out of office reply for a business trip or conference. But instead of simply telling people you’re out, why not use that opportunity to encourage networking or new business connections?

Thanks for your email. I’m out of the office at this super awesome conference [MONTH] [DAY]-[DAY]. Will you be there too? I’d love to connect! Our company will be exhibiting at booth ###. Feel free to stop by! / [NAME], our [TITLE], will be dropping knowledge during his/her speech on [DAY] at [TIME] in [LOCATION]. You won’t want to miss it!

Follow and tweet me @Twitter_Handle for thoughts and conversation on the conference. Looking forward to hearing from you!

6. Social Media Engagement

The percent of people who follow brands on social media ranges from 44% to 53% (depending on the platform) and 53% of those who follow brands on social media are more loyal to those brands . So, it would make sense that companies want to build their audiences on social media, especially to create loyal customers.

But most people don’t seek out a brand’s social media accounts. They’re more likely to follow you if asked or presented with the opportunity, which can be done in your vacation responder.

Sorry you missed me. I’m out of the office from mm/dd to mm/dd and will be responding to my emails when I return on [DAY].

To keep up with all the latest happenings at [COMPANY], follow us on Facebook / Twitter / LinkedIn / Instagram / Pinterest / Etc. (We’re really funny on Twitter, trust me.)

I’ll get back to you as soon as I can.

7. Funny/Clever

Of course, the best out of office messages are the funny and clever ones. There are tons of examples out there from giving your “auto-responder robot” a personality to using GIFs and memes to joking about what you’re actually doing on vacation. Here are a few clever out of office message samples:

I heard winter was coming, so I decided to go to [WARM PLACE]. I’ll be sipping cocktails on the beach until mm/dd and will not be checking email. Stay warm!

Hate to break it to you, but I’m actually on vacation until mm/dd and will not be checking emails. I’m sure you probably don’t want to hear this since you’re working yourself, so here’s a cat video to cheer you up. I’ll be back from my trip on [DAY]. Enjoy your week!

BAD NEWS: I’m out of the office on vacation until mm/dd. I will be responding to all emails when I return.

GOOD NEWS: My colleague [NAME] has graciously offered to stay behind and cover my work. He/She is basically a superhero. If your request is urgent, you can contact him/her at [EMAIL].

Have a great week!

8. *Bonus* Maternity Leave Out Of Office Message

In some occasions you may be gone for different reasons other than your vacation. Make sure to set up an out of office response for either longterm sick leaves or maternity leaves as well.

To spice up the automated reply you can send out an image instead of a regular reply mail as seen in the example below.

Would you like to add the image but edit it for your own use? Please simply visit Venngage to edit the template. You will find a number of other templates to choose from.

Maternity Out Of Office Message Template by Venngage

Conclusion

People often don’t realize is that your away message is a unique opportunity to be memorable and make someone’s day, beyond simply telling them you’re out. It doesn’t have to be long or complex—just thoughtful and interesting. So next time you’re setting up your vacation responder, use it to inform, assist, or delight the email sender. It will be a fun exercise for you and a pleasant surprise for them!

What’s the best out of office message you’ve received or written? Let us know by sharing in the comments!

Stay on top of your emails before and after your vacation with Mailbird.

Editor’s Note: This post was originally published in December 2016 and has been updated for accuracy and comprehensiveness.

Christin
Marketing Manager

PR & Media Relations Supporting the team by communicating Mailbird and its great features to existing and potential users and media.

Published on January 4, 2019

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11 Best Out of Office Messages Examples and Templates

Out of office message

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If you are planning to go on vacation or if you are planning to get away from your office and work for some days – creating an out of office message is very essential for you and your venture.

So if you want to know how to craft a perfect out of office message for 10 different reasons/occasions. Keep reading…….

What type of message you should send and, The type of messages you should avoid Sending :

Business communication is very crucial — even when you are far away from your work. You should be professional while responding to someone’s Email. Here is what you shouldn’t send….

“ I am currently out of the office, away from my work and also out-of-my-mind drunk. Enjoy your day”

So here are 10 Sample templates that you can use to send yours out of office messages. And get Sales even when you are not in your office and not working.

11 Best out of Office Messages Samples.

1. Example

Thanks for your email. I am out of the office right now and will not return until MM/DD. Fortunately for you, our resources never take time off and we’ve got this awesome ebook/ whitepaper/infographic on [TITLE] that I think you would enjoy.

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Use Case: Content Promotion. This type of out of office message will help you drive conversion or sale even when you are not in your office. You can also create a marketing funnel with Email drips to carry out an Automated sales process.

2. Example

Use case: Traffic Driving. You can use this type of Out of office message when you are quite sure what emails you will get and what should be the reply. Using this out of office message you can Send traffic to a particular Page, a Blog article, your product testimonial or FAQ’s

3. Example

Use case:- General out of office Autoresponder. You can use this type of out of office message for general purpose, in fact, this is the most common out of office message and you may have received it many times from many people.

4. Example

Thank you for your email. I will be out of the office from MM/DD to MM/DD and will have limited access to email / will not have access to email. If this is urgent, please contact [NAME] at [EMAIL] or [PHONE]. I will do my best to respond promptly to your email when I return on mm/dd.

use case:- Basic use. This is the most basic out of office message Template you can also customize this basic out of office message template as per your own creativity and writing skill (The best recommendation would be to use some readymade out of office message template or use some from this article.)

5. Example

Sorry, you missed me. I’m out of the office from mm/dd to mm/dd and will be responding to my emails when I return on [DAY]. To keep up with all the latest happenings at [COMPANY], follow us on Facebook / Twitter / LinkedIn / Instagram / Pinterest / Etc. (We’re really funny on Twitter, trust me.)

I’ll get back to you as soon as I can.

[Name]

Use case: To increase Social Engagement and build a relationship. This type of out of office message has proven to drive a social connection between the Recipient and the company from which this out of office message have been sent. You could all the links to your company’s social profile and this will directly land to the Potentially interested person who has just sent you an email. The click-through rate tested for 1000 emails send is 80% that is when you send this can of out of office message 80% charges are you will send your prospect to follow you on social channels.

6. Example

Thank you for your email. I’m out of the office and will be back at (Date of Return) . During this period I will have limited access to my email.

For immediate assistance please contact me on my cell phone at (your cell phone number) .

use case: Direct to Avoid Spam. If your mailbox gets too many sales pitches or if you do not want anyone to spam you or land to a particular article or social channel this kinda out of office message template is perfect for your use. One more thing you can do is to leave your 2 number so if the mail is not a sales pitch and an Important Mail or message the person can contact you on that number.

7. Example

It’s my favorite time of year, which means I’m currently out of the office chugging mugs of cocoa, stuffing my face with cookies, and attempting to fulfill my life-long goal of memorizing every single line of [your favorite holiday movie].

I’ll be back in front of my computer on [date] and will respond to your message at that time. If you need immediate assistance, please send an email to [contact name] at [contact email] so that the other elves in this workshop can help you out.

Use case: Holiday Season Out of office Message Template. Use this out of office message Template when you want to be a bit friendly and awesome to your potential prospect. And making your prospect feel comfortable and friendly with this out of office message you, in fact, increase your chances of selling your product while developing a trust and a mutual sense of shared feeling can also let you increase your product’s ticket price.

8. Example

I’m out of the office until [date].

However, I will be taking periodic breaks from binge-watching everything I’ve missed to check my email [once per day/every evening/occasionally] while I’m away.

If this matter isn’t time-sensitive, rest assured that I’ll respond when I’m back in the office. But, if this is an urgent request, please resend any messages that require my immediate attention with a subject line of “URGENT: [Original Subject]”.

All the best,
[Your Name]

Use case: Holiday Break. if you are on Holiday or Christmas break and also if your emails are accessible to you-you can use this type of out of office message template. This out of office message templates is pretty straightforward and tell your recipient that you are on a holiday or a periodic break.

9. Example

I will be out of the office starting (Starting Date) through (End Date) returning (Date of Return) .

If you need immediate assistance during my absence, please contact (Contacts Name) at (Contacts Email Address) . Otherwise, I will respond to your emails as soon as possible upon my return.

Use case: Holiday Away message! , You can use this Type of out of office message to inform the recipient that you are away from your office and you will be back on a specific date. if the recipient wants you to contact urgently you can give your contact number to reach you urgently.

10. Example

Thank you for your email. Your message is important to (Us/Me) and (I/We) will respond as soon as possible.

use case: Simple and Sober Email Autoresponder.

11. Example

Thank you for your message. I am currently out of the office, with no email access. I will be returning on (Date of Return) .

If you need immediate assistance before then, you may reach me on my mobile – (Mobile Number) .

That’s all this was The best out of office messages I could Find and think about. if you have some Questions or want to add Something Please feel free To mail me your Questions!

Write the perfect Out of Office reply in English

You know how to write an Out of Office auto reply in your mother-tongue language, don’t you?

However, are you sure that your out of office auto responder message is perfect in English? You do not want your English clients and customers to be put off by including some vocabulary or grammar mistakes in this essential piece of written business English correspondence.

If you work for a very serious corporation, then you will probably have stipulations to have a specific message that is written in very formal business English.

If you work for a smaller company then you may possibly be free to create your own out of office message, so here are a few tips and examples of different styles of email message for when you away from work.

CLASSIC OUT OF OFFICE REPLIES

The traditional out of office auto-responder always contained the following information.

  • How long the person that you have emailed will be away for, including dates
  • When the person you contacted will return and reply to your email
  • If the person will sometimes look at their emails while they are out of the office
  • An alternative contact person’s details, if appropriate

Here are some templates that you can use to set up a perfect English reply.

Example 1: Formal style

Thank you for your email. Unfortunately, I am currently out of the office and will not return until (END DATE).

If you require immediate assistance in my absence, please contact (COLLEAGUE’S NAME) on (PHONE NO#) or (EMAIL ADDRESS), who will be able to deal with your enquiry.

Otherwise, I will respond to your email as soon as possible on my return.

Best regards,

Example 2: Direct to the point (including stating that you are not answering emails)

I will be out of the office from (START DATE) to (END DATE) with no access to my emails.

If your message is urgent, please contact (COLLEAGUE’S NAME) on (PHONE NO#) or (EMAIL ADDRESS) .

Example 3: Suitable for Sales or Customer Service/Help departments

Thank you for your message. I am currently out of the office and will not return until (DATE).

Your business is important to us and I will respond to you immediately when I return to work.

OUT OF OFFICE AUTO REPLY FROM ABROAD

This is an auto response that I received from a friend of mine who currently works in a big important company in Germany, which contains the wording stipulated by top management. There are 2 sentences (2nd and 3rd) which sound slightly unnatural (to a native English speaker) as a result of interference from German

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Thank you very much for your email. Currently, I can not answer your message promptly. I will come back to you after my return on the (DATE).

As your email will not be forwarded, please contact in the meantime my colleague, (NAME), (PHONE NO#), (EMAIL)

Best regards,

OUT OF OFFICE REPLIES FROM THE UK

These are current genuine replies that I received from my friends who work in various companies in the UK. They are quite direct and very short, aren’t they?

I think that this is because Out of Office replies have been around for a long time now and everybody knows the message that they contain. So, if you have a very short sentence, then you are not wasting everyone’s valuable business time.

Example 1

I am out of the office until (DATE) and will get back to you as soon as possible.

Does anything more really need to be said?

Example 2

I am now out of the office returning (DATE)

For any enquiries please call (OFFICE TELEPHONE NUMBER)

This is possibly better than the first one, as there is help with an alternative contact if the matter is truly urgent

Example 3

Thank you for your email. I will be back at my desk on (DATE).

This person is not messing around. This message leaves it unsaid that your email will NOT be answered, so if you really need an answer then use your own initiative to find someone else to speak to. I like this idea because if a regular client, customer or colleague gets passed on to another person in your company, can you really guarantee that they will get the same level of service/intelligence/commitment/courtesy/knowledge/speed that you would provide? There is no guarantee, is there? So, maybe it’s better for the person to wait until you return.

Example 4

I am out of the office but picking up emails sporadically.

Thanks.

This message offers some hope that your email will be dealt with if it is considered important enough to merit a reply. This could lead to problems though. The sender might believe their email to be crucial. The responder might think it’s not worth a reply until they return. Confusion and frustration may ensue.

HELP SETTING UP AN AUTO RESPONDER

If you use Outlook in your office, there are instructions here and also support here from Microsoft that show how to create an out of office reply for POP or IMAP accounts.

If you use Gmail, then watch the video.

Career Guide

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An out of office email (also called an OOO message) is an automated response that immediately notifies senders that you’re currently away from your workspace and will not be reading or responding to emails as quickly as usual. This message is sent as an automatic response to any message that enters your inbox.

Email is a primary form of communication in the workplace for colleagues and clients alike. If you’re unable to respond to emails because you are taking time off, attending a work event or away from your computer for any other reason, it’s important to set up an out of office message. When people send emails, they often expect a timely response. Setting up an out of office message helps keep people informed and prepares them for how to proceed in your absence.

Here are several tips and examples to help you craft a professional out of office message.

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When should I use an out of office message?

It’s proper etiquette to set up an out of office reply any time you’re unable to check emails during regular work hours. Whether you’re going on a vacation for several weeks or just busy for the day while attending an offsite meeting or industry event, an OOO message is appropriate.

Even if you’ve already announced you’ll be out of office, people become busy and may forget you’re unavailable. An automated response can serve as a helpful reminder to anyone attempting to get in touch with you while you’re away. It can also be beneficial for you—allowing you to better focus your full attention on whatever has taken you away from the workplace.

A well-crafted out of office email accomplishes the following:

  • It provides instruction so coworkers or clients aren’t waiting for you to address a time-sensitive question or concern
  • It lets clients or any other outside contacts know you’re not ignoring their messages
  • It sets clear expectations around when you’ll be able to respond

It’s also a good idea to set up an OOO message on your personal email account—especially if you’re in the middle of a job search and expecting to hear back from employers. Without an automated message, employers may assume your lack of response means you are no longer interested in the opportunity.

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What should I include in my out of office reply?

The most effective OOO emails include the following:

  1. A friendly, professional greeting
  2. How long you’ll be away
  3. When a sender can expect a response
  4. Who to contact in the event of an emergency
  5. Provide instruction for tasks you commonly perform
  6. Why you’re away (optional)

Let’s take a closer look at each of these out of office email elements to refer back to ask you write your own:

1 . A friendly, professional greeting

Always include a greeting, just as you would in any other email message. For example, you might start with something like:

Hello! Thank you for your message.

2 . How long you’ll be away

Be as specific as possible to make sure the sender clearly understands how long you’ll be unavailable. For example:

I will be out of the office and unable to check email all day Monday, October 8 and Tuesday, October 9.

3 . When a sender can expect a response

Give the sender clear expectations about your plans once you return. If you will be gone for a lengthy period of time and anticipate returning to hundreds of messages, you might add language to ensure the sender doesn’t expect to hear from you immediately after your return. For example:

I will return on October 10 and will address emails as quickly as possible, in the order in which they were received.

4 . Who to contact in the event of an emergency

If your sender’s message is urgent, they may not be able to wait until you’ve returned to take action. Always include contact information for a manager or colleague who is comfortable handling any emergency correspondences in your absence. For example:

If this message is an emergency, please contact my fellow account manager Anna Smith at a.smith@email.com or 512-555-1234.

5 . Provide instruction for tasks you commonly perform

If there is a certain task, report or answer you will be expected to provide on a recurring basis, including information for where the recipient can get their information. You might decide to delegate this task to a colleague or manager or let the person reaching out know you will complete the task on a certain day when you are able to. For example:

If you are reaching out about this week’s inventory report, please reach out to my colleague at tjefferson@company.com.

6 . Why you’re away (optional)

Sometimes it can be helpful to include information about why you’re away from the office to set proper expectations. For example, if you’re still working but traveling on business outside the country, you may not be able to access email during the same working hours. For example:

I am currently out of the country on business. Please expect a delay in responses as my internet connection may be inconsistent.

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Out of office message examples

Unavailable response:

Thank you for your email! I am currently out of office on vacation with my family from June 11–15 and will not have access to email during that time. I will be returning to the office on Monday, June 18, and will be sure to respond to your message as quickly as possible.

If you need assistance in the meantime, please feel free to reach out to my manager, Chris Rodriguez at chris.rodriguez@email.com or 212-555-1234 ext. 567.

Have a great week.

Joe McDougal
Senior Account Manager

Delayed response:

Thank you for your message. I am currently out of the country on business until April 30. I will be checking emails intermittently, but please expect a delay in response up to 24 hours.

If this is an emergency, please contact my colleague, Nadia Amin (nadia.amin@email.com).

If this is a technical issue, please contact tech support by calling 1-800-555-1212.

Thank you for your patience,

Jessica Russo
System Administrator

The process for setting up automated responses varies by email application but is generally quick and easy. By using these tips and example, you can craft a professional out of office message that provides senders the information they need.

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